Looking to learn what an appointment calendar is? This post will teach you everything about them and how to use them the right way.
By the end of reading this guide, you will also know the benefits, features, and the reasons to choose an appointment calendar.
Without wasting any time, let's start with the basis.
An appointment calendar is a tool used to manage your meetings, calls, events, and appointments in general.
You'd use an appointment calendar in order to organise your workflow and manage your time by having a bigger picture of what's on your plate.
There are many types: old-school with pen and paper, or digital and benefit of different features such as reminders and integrations with other apps.
There are quite a lot of options on the table when talking about appointment calendars: paper, digital, online, or platforms for scheduling meetings and events.
While all of the options are great, we suggest that you pick whichever is most convenient and accessible to you.
Nowadays, most people go with either digital, online, or scheduling platforms for their appointment calendars.
They're more accessible and you can take them anywhere you go. Though, let's go into detail on every appointment calendar type and see the pros and cons for each.
Appointment calendars that are based on paper are considered to be the traditional way, or the grandparent of calendars.
You can use paper-based appointment calendars if you enjoy writing things down more than typing them out on a computer.
They're also quite cheap and can be seen as a rather fun, recreational activity for those that want to take a break from screens and enjoy writing.
Shortly, the traditional paper-based appointment calendar remains a great option if you don't have to deal with large amounts of entries.
For instance, if you have a small business, you can always begin by writing down your appointments and then upgrade to the next option when overloaded.
Speaking of which, let's check out the next option.
Digital calendars for appointments are the same as paper-based ones, only now they're put into your computer: they're electronic and more accessible.
A digital appointment calendar can even be your computer or your phone's pre-installed app which you can use 100% for free.
For example, we're talking about the Calendar app in your Windows-powered computer, or your iPhone's Calendar app.
In all honesty, it was pretty hard to come up with cons for digital calendars. They're all quite reliable and accessible wherever you are.
Unlike paper-based appointment calendars, you can take your digital calendar with you wherever you go. No need to carry a big book, as everything is in your phone.
The main reason to opt for a traditional calendar instead of a digital one is because people prefer paper over screen taps.
At the end of the day, it all comes down to preference.
These are some apps you can use as digital calendars. Depending on your device's make, you 99% already have one of the calendars mentioned above in yours.
If the basic digital calendars are not enough for your needs, you can always use an online calendar instead. Let's see what the online type has to offer!
Online calendars are quite the same as digital ones, only now they're accessible through your browser. The name might suggest it: web-based calendar.
Generally, online appointment calendars have more to offer compared to digital ones in terms of their team collaboration features.
For instance, you can use an online calendar to invite other people to collaborate on creating events with you.
Online appointment calendars remain a great idea for those that need to work in teams and need a way to collaborate with their teams.
Though, there is even a greater option for team collaboration that goes beyond what basic online calendars have to offer: scheduling platforms.
The appointment scheduling software term represents platforms that are dedicated to scheduling meetings and other events in calendars.
There are many great platforms on the market, and most of them even have free plans. This means you don't even have to pay for most scheduling tools.
Of course, the more features you'd like, you'd probably have to upgrade to a paid plan. But, most of these apps already have generous free plans.
A scheduling software is ideal for both people working alone or in teams, as well as for enterprises or large businesses.
These apps will take your appointment calendar to the next level and allow you to customize events with advanced tools that previous calendars couldn't.
To find the best appointment calendar software for your needs, it's best to explore each app and understand how each works.
Then, you'll see which app suits your needs the right way. Avoid any rush in the process, as you don't want to end up paying for a tool you won't use.
Appointment scheduling using calendars is an important tool that every individual and business should make use of.
Keeping an organized appointment calendar helps you save time, communicate in a better manner with recipients, and improve everybody's experience.
Generally, it's important to stay oragnized. Appointment calendars will only help you stay more organized and prioritize every to-do at a time.
Avoid any overlapping meetings and to-dos with appointment calendars.
Consider these factors when choosing your appointment calendar software:
When looking for a new scheduling software, you have to consider a couple of different factors.
At the end of the day, there's no ideal app, as every app offers different features for multiple audiences. You have to lay out your needs and pick one.
Two of the most beloved appointment scheduling apps are CalHouse and Calendly. Here is a compact list of the features you'll find in these apps:
Both offer similar features, but it's the pricing that really makes the difference.
In our Calendly review, we wrote how the app charges between $8 to $20 per user/month. This can pile up in the long run and get quite expensive.
That's exactly why CalHouse is yet another popular option as a scheduling tool. The app has follows a lifetime pricing model, which makes it more affordable.
In the long-run, you can look at CalHouse as an investment in your work. You pay only once for the app and enjoy all of its features forever.
Though, the truth is that you have to pick whichever appointment calendar software you find best for your needs. Not everybody is the same.
There are many great appointment calendar options at the time. While some may prefer the simplicity of using a pen and paper, others prefer digitalising calendars.
Our best suggestion is to try out as many of these as you can and figure out which appointment calendar types is best for you.
If you want to try CalHouse as a scheduling software for all platforms, know that our tool is 100% free forever. Check out how it works for you.
Though, this is it for now. Thank you for reading our appointment calendar tutorial!
Create an appointment calendar using one of these methods: paper, digital app, online, or using a scheduling software.
Make an appointment calendar on your phone like so:
Most people love one of the following calendar booking systems: CalHouse, Calendly, Google Calendar, HubSpot, Vocus.
Ch David is the co-founder of SignHouse. David is here to help the product development team expand the capabilities of ultimate eSignature maker for all your needs. Join David and the SignHouse team in stepping up electronic signatures!