How To Electronically Sign A Letter (2024)

The fastest and most relevant way to sign a letter electronically is to use an online software: Upload the letter > Create your signature > Add it.
How To Electronically Sign A Letter (2024)
Last updated on:
December 29, 2023
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You're probably on this page because you want to sign a letter online, but you're not exactly sure where to begin.

In this tutorial, we're going to show you quite a few methods on how to insert your electronic signature in a letter, may that be a PDF, Word document, or other format.

Let's not waste any time and help you sign letters quickly.

How to electronically sign a letter (for free)

There are 5 methods you can use to add your signature to a letter:

  1. Online tool: Generate your signature and attach it to the document;
  2. Microsoft Word: Draw or scan signature and add to the Word letter;
  3. Apple Pages: Markup to create your signature and add it to the letter.
  4. iPhone & iPad: Just like in Apple pages;
  5. Android device: Online tool to upload the letter and sign it.

While this may seem like a lot of information that's not detailed properly, there's nothing to worry about. We'll now go into detail on how to sign a PDF letter.

Method 1: Online tool

The most relevant and legally binding way to sign a letter is to use an online signature generator, such as our tool that's free and works like this:

  1. Upload your letter in the box below;
  2. Select the signature field (left side);
  3. Create your eSignature: Type or Draw;
  4. Add your signature to the letter;
  5. Download the signed document.

That's how easy it is to electronically sign a letter with an online tool! You just have to upload your document and simply put your signature on it.

Pro Tip: SignHouse also teaches you how to sign a contract online. The process is not very different from this!

Method 2: Microsoft Word

If you want to add your signature to Word and letters for free, follow these steps:

  1. Open your letter in Word;
  2. Select Insert → Drawing;
  3. Click the Draw button;
  4. Choose a pen of your liking;
  5. Draw your signature on the letter.
Handwriting a signature in Word

As you can see, using Microsoft Word's method of adding a signature to a letter is quite confusing — especially sine you have to click two 'Draw' buttons that seem to do the same thing, right?

Alternatively, you can just add a wet signature in Word by writing your signature on paper, taking a picture of it, and then inserting it in the MS-Word document.

Pro Tip: You can use our free Word Signing tool to insert your Microsoft Word document and add your electronic signature made with SignHouse to the document.

Our way is free, and also quicker and more professional than Microsoft's method.

Method 3: Apple Pages

Apple Pages is the go-to solution for iMac and MacBook users. Use Apple Pages to electronically sign a letter in these steps:

  1. Open the Pages letter with the Preview app;
  2. Select the Markup icon (top bar);
  3. Click Signature;
  4. Design your signature: Draw it, take a photo, or hold a piece of paper with your signature to the webcam;
  5. Confirm changes.
How to add signature to a letter in Pages
The document above is our free HVAC Contract Template. Get it for free!

Note how in point number 4 we've mentioned that you can use your device's webcam to digitalise your signature. Pretty cool feature of Pages, right?

Alternative: If Apple Pages takes too much time, use our Apple Pages eSigner to create and add your online signature to a Pages letter.

Method 4: iPhone & iPad

These are the steps you need to follow in order to sign a letter on iPhone/iPad:

  1. Open your letter in any app (we recommend Files);
  2. Click the Markup icon;
  3. Select Signature;
  4. Create your electronic signature;
  5. Insert the signature on on the letter;
  6. Apply changes.

As you can see, signing a document iPhone isn't that hard! Apple thought of how to do it for both MacOS and iOS users, so it's quite easy to sign documents.

Pro Tip: Using an iPad? Make sure to check our guide on how to sign on iPad and we guarantee that you'll get work done twice faster.

Method 5: Android device

If you're using an Android device, it's not going to be as easy signing letters as on iPhone, as there's no standard app to do this in. Hence, use an online tool:

  1. Open our Android signing tool (see the box below);
  2. Upload your document or drag and drop it;
  3. Create your electronic signature;
  4. Attach it to the file;
  5. Download your signed letter.

At SignHouse, we wanted to make it easy to add signature to Android documents on any phone or tablet. The outcome is: you just have to go through this easy process.

Hence, you might want to read our guide on top signature scanning apps so can choose the best one for your needs.

That's all you have to know about signing a letter online!


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About the author

Ch David is the co-founder of SignHouse. David is here to help the product development team expand the capabilities of ultimate eSignature maker for all your needs. Join David and the SignHouse team in stepping up electronic signatures!