How To Fill & Sign W-9 Form (Free, 2023)

Fill and sign your W-9 form: Upload it in our system, select the signature field, create your eSignature, and add it to the form.
How To Fill & Sign W-9 Form (Free, 2023)
Last updated on:
April 1, 2023
Want more research posts like these for FREE?
Want more insights like these for FREE?

Looking to electronically sign a W-9 form? In this post, we'll teach you everything you have to know about the W-9 form: from what it is to how to sign it.

You'll actually be able to fill and sign the PDF of your W-9 form on this very page, as we've added all the tools you'll need right here for your accessibility.

This way, by the end of reading this post, you'll go beyond just knowing how to sign a W-9 form online. Let's check it out!

What is a W-9 form?

W-9 is an income tax form used in the United States by someone who returns information to the IRS (Internal Revenue Service), including names, addresses, and taxpayer data.

The international version of the W-9 form is called the W8Ben Form, which is the same as the W-9, only it goes for other countries, such as the United Kingdom.

What does W-9 stand for?

The W-9 form is officially known as Request for Taxpayer Identification Number and Certification, and it refers to the taxpayer sending information to the IRS.

Shortly, the W-9 form is used by the IRS to collect information about taxpayers.

Can you use a digital signature on a W9?

Yes, absoslutely. You can add your digital signature to a W-9 form and return the document back to the IRS.

This is verified information coming from the official IRS website, where they mention that you're allowed to use electronic signatures for a W-9 document.

How to fill and sign a W-9 form online (for free)

  1. Upload your W-9 form in the box below;
  2. Select Text Field on the left → Fill the empty boxes;
  3. Click Signature from the same menu;
  4. Make your electronic signature: Draw, Type, Upload;
  5. Add your signature on the signature line of the W-9;
  6. Download & Send the filled W-9 to the IRS.

Shortly, these are all of the steps you need to follow to fill and sign a W-9 form for free with our online form signing tool.

If you already have a W-9 form, upload it in our PDF editor and go ahead with editing and signing the document: add text fields, signature boxes etc.

When you're done making changes, download the signed W9 form and send it.

How to add electronic signature in W9 form

Pro Tip: You can use our W-9 form template in case you don't have one already. We're offering the latest version, which is 100% IRS-compliant.

How to create a signature for a W9 form

  1. Go to our our signature generator below;
  2. Select how to create your signature: draw or type;
  3. Design your electronic signature;
  4. Download it and use it for a W9 form.

This section of the guide only shows how you can create a signature image for your W9 form. Once creating it through this method, you can use insert it in the W-9.

To use the eSignature for the W9 form, simply upload your document in our editor, and in the Signature section, you'll see the just-created-signature saved there.

If it isn't there, go to Signature → Upload, and select the file that you've just downloaded when creating your eSignature.

How to create and add signature in a W9 form

You've just learned how to create your own electronic signature and insert it in the W-9 tax form.

It wasn't so hard, right?

How to add a date field in a W9 form

  1. Upload your W-9 form in the box below;
  2. Select the Date Field (on the left side);
  3. Drag & Drop it on the date line;
  4. Download your W-9 document.

After uploading the document, you have to select the Date Field from the left. Simply drag and drop it where you want to add the date on the form.

As the W-9 form remains the same for everybody, you should add it in the section we've shown in the image below.

How to add a date to PDF W9

Select the date that you want to be shown on the W-9 form and confirm changes. Now your form has both your signature and the preferred date.

Relevant tool: How to sign a tax return.

In the end, that's all you need to know on how to sign a W-9 form online.


No items found.

Want more of this, for free?

Hey! 👋 Over here, at SignHouse, we're producing more of what you just read.
Get our very quick email updates that we send to 1,000s of people. 100%-off invitations to access paid products for $0, value-packed emails + more

About the author

Ch David is the co-founder of SignHouse. David is here to help the product development team expand the capabilities of ultimate eSignature maker for all your needs. Join David and the SignHouse team in stepping up electronic signatures!